Myanmar: International Consultant For technical assistant to facilitate the GFATM CCM Eligibility and Performance Assessment

Background

The current Global Fund (GFATM) grants to Myanmar are ending December 2016 and a new grant proposal needs to be prepared and submitted by June 2016.

As a Board-mandated exercise, the annual CCM Eligibility and Performance Assessment (EPA) is compulsory for all CCMs prior to the submission of a Concept Note (CN). The objective of this facilitated self-assessment is to evaluate CCM compliance with CCM Eligibility Requirements and Minimum Standards, in order to determine the level of functionality of the CCM. The CCM in Myanmar is the M-HSCC.

There are six Eligibility Requirements (ERs) with which CCMs must comply in order to be eligible for funding. Eligibility Requirements embody good governance practices with which all CCMs must comply.

1. Eligibility Requirement 1: Transparent and inclusive concept note development process

2. Eligibility Requirement 2: Open and transparent PR selection process

3. Eligibility Requirement 3: Oversight planning and implementation

4. Eligibility Requirement 4: CCM membership of affected communities, including and representing people living with diseases and of people from and representing Key Affected Populations

5. Eligibility Requirement 5: Processes for electing non-government CCM member

6. Eligibility Requirement 6: Management of conflict of interest on CCMs

The CCM Eligibility and Performance Assessment (EPA), conducted on an annual basis, evaluates CCM compliance with CCM Eligibility Requirements (ERs) 3 to 6 and Minimum Standards (MS). The objective of the EPA is to determine the level of functionality of a CCM and ultimately improve overall CCM performance. Designed to result in a milestone-driven improvement plan, the EPA incorporates existing evidence of CCM functionality as well as feedback from key in-country stakeholders.

CCMs that demonstrate success in complying with the six CCM ERs and related MSs will be granted a CCM Eligibility Clearance (valid for one year from the assessment to submit any Concept Note), following CCMs dedicate resources to the Country Dialogue and CN Development stages. For non- or indeterminate-compliant CCMs, the CCM is to elaborate a milestone-driven improvement plan with the support of a TA provider.

Technical Assistance for CCM Eligibility and Performance Assessment

I. Objectives

To facilitate the CCM Eligibility and Performance Assessment (EPA), and provide necessary technical support to ensure that the M-HSCC (CCM) are fully compliant with Eligibility Requirements and Minimum Standards at the time of submission of the Concept Note, or have a clear corrective action plan to achieve compliance.

II. Scope of Work

The CCM EPA consists in the following steps:

1. Validate all existent supporting documents for each indicator (desk review type), including gathering missing supportive documentation;

2. Stakeholders interviews to validate generate an additional evidence that will fine-tune development of the improvement plan;

3. Compare current results against the draft improvement plan; and facilitate discussion about the gaps identified.

4. Support to the M-HSCC (CCM) in preparation of their new improvement plan.

Using the framework above, Technical Assistance will be divided in three phases:

- Phase I

The M-HSCC (CCM) will self-evaluate their compliance; the role of the TA provider is to guide the M-HSCC (CCM) in this process. The TA Provider will facilitate the EPA base in the latest results and level of advance in the implementation of their improvement plan, including the revision of all the indicators and documents that demonstrate compliance.

- Phase II

The TA Provider will carry out interviews with Bilateral, Multilateral, Private Sector, Civil Society and key Government stakeholders, to gain additional insight and evidence with regard to M-HSCC (CCM) performance and recurrent issues.

- Phase III

Based in the previous improvement plan, the M-HSCC (CCM) will develop and or update the improvement plan with corrective actions and associated timeline. The implementation of the improvement plan should enable M-HSCC (CCM) to meet the eligibility requirements and Minimum Standards. The TA provider is to assist the M-HSCC (CCM) in the preparation of its improvement plan (in case of non- compliance).

III. Main activities, results and level of effort (LOE) for each assignment

The duration of assignment is 20 LOE days.

Phase: Prep.

Main Activities

• Review of all relevant documentation on M-HSCC (CCM) structures and processes (including previous EPA) to support oversight and pre-identify any gaps. (4 days)
• Teleconference with Global Fund Secretariat (FPM).(1/2 days)

Phase: I

Main Activities (1 day)

• In-country briefing between the M-HSCC (CCM) members, the Secretariat and TA provider -ident

Intermediates Results: Coordination of meeting and interviews scheduled

Main Activities (4 days)

• Ensure information about the performance assessment process has been received, discussed and accepted by the M-HSCC (CCM).
• Validate all existent supporting documents for each indicator (desk review type), including gathering missing supportive documentation; Filling in of the M-HSCC (CCM) self-evaluation tool and discussion of the outcomes of the initial self-assessment (based on tool outputs and supporting documentation)
• Train the M-HSCC (CCM) secretariat in the use of the online tool for EPA and ensure the M-HSCC (CCM) is informed about the importance of updating their Improvement Plan status periodically -- especially during Concept Note submission, for Global Fund Secretariat verification.

Intermediates Results: M-HSCC (CCM) self-performance assessment (documented basis )

Phase: II

Main Activities (6 days)

Carry out interviews with Bilateral, Multilateral, Private Sector, Civil Society and key government stakeholders, to get additional evidence about the M-HSCC (CCM) performance (6 days)

Analyse and document any mismatch between the findings of phase I assessment and feedback received from the stakeholders interviews

Intermediates Results: Aggregated results entered into the Global Fund system

Phase: III

Main Activities (4 days)

TA provider meet with the M-HSCC (CCM) to analyse diagnostic results (phases I & II) and ask for clarifications (and or missing documentation). TA provider assist the M-HSCC (CCM) to develop the new corrective action plan or update the previous one

Intermediates Results: Concrete actions defined with M-HSCC (CCM) (with M-HSCC leadership endorsement)

Before leaving the country, the TA provider is responsible to save and submit on line to the Global Fund the most updated version (preferably with the M-HSCC endorsement for the improvement plan)

Intermediates Results: EPA online tool successfully submitted to the Global Fund

Phase: Follow up

Main Activities

Teleconference with Global Fund Secretariat (FPM). This can also happen during the mission (ie. before the M-HSCC meeting to endorse the plan if clarifications/questions are expected). (1/2 days)

Deliverables/outputs by end of the contract

• Facilitated Self-assessment (including analysis of results with M-HSCC (CCM), and documents verification) entered into the online tool
• Provision and validation of documents, duly organized, that demonstrate compliance with respective indicators for Eligibility Requirements and Minimum Standards
• Provision of additional evidence from non- M-HSCC partners and key stakeholders regarding M-HSCC performance, Eligibility Requirements and Minimum Standards (supported by documentation –additional documents)
• Submission of a Diagnostic Report (including self-assessment results, observations and summary of interviews)
• The proposed corrective action plan to improve the M-HSCC performance, including follow up actions and next deliverables (subject to Global Fund Secretariat review and sign off)

Required qualifications, expertise and competencies of Consultant

· Degree in public health, social sciences, international relations, management or other relevant discipline.

· Demonstrated expertise and experience of consulting multi-stakeholder bodies in the areas of CSOs engagement, management, capacity development and/or rights advocacy of KP/PLWD groups.

· Demonstrated knowledge/ understanding /experience of the Global Fund Grant Architecture and management process: NFM (The New Funding Model)

o Roles of the Global Fund Board/Global Fund Secretariat/Technical Review Panel (TRP)/Office of the Inspector General (OIG), Local Fund Agent (LFA), Country Coordinating Mechanism (CCM), Principal Recipients (PRs), Sub-Recipients (SRs)

· Demonstrate having received training in the EPA methodology developed by The Global Fund

· Demonstrated knowledge/ understanding/experience of CCM Governance related issues:

o CCM Eligibility Requirements

o CCM Functions and responsibilities

o CCM structure

o CCM oversight function (process, activities, responsibilities, tools)

o Conflict of interest in CCM and associated Global Fund policies

o CCM Governance documents.

· Demonstrate having received training in the EPA methodology developed by The Global Fund

· Demonstrated experience in successful TA provision in the short and medium term.

· Skills and competencies:

o Leadership; Integrated approach to consultancy; Strategic approach to consultancy; Qualitative data collection; Conduct of negotiations; Relationship management; Facilitation; Diplomacy; Cultural sensitivity; Ability to synthesise and summarize results; Ability to independently develop work-plans aimed at achieving specified impact and execute them with limited guidance and oversight; Teamwork and team building skills.

· The consultant(s) must be fluent in English.

· The consultant must be able to travel and work in the country requiring technical support.

BUDGET

The budget for this consultancy will cover professional fee, air fare from abroad, in country travel cost and per diem (if required) during trainings and conducting the assessment.

Payment:

· 100% upon completion of all the assignments

Interested candidates are requested to send their application to htwey@unaids.org with the following:

1. P11 (Personal History Form)

2. An updated curriculum vitae and recent passport photo

3. Covering letter, which addresses each of the required qualifications above

4. Proposed consultancy fees for the assignment

Please note that the deadline for application submission is 3 December 2015.