Somalia: Finance Analyst (Open to Somali Nationals Only)

II. Job Purpose and Organizational Context

United Nations Office for the Coordination of Humanitarian Affairs (OCHA) coordinates effective and principled humanitarian response and ensures that relief assistance reaches the people in need in a timely manner. OCHA-managed Somalia Humanitarian Fund (SHF) is a multi-donor country-based pooled mechanism created in 2010 to allocate funding for the most urgent life-saving interventions in Somalia. Combining flexibility and strategic focus, the Fund ensures timely allocation and disbursement of resources, enables effective humanitarian action and strengthens coordination.

The Finance analyst, under the guidance of the Head, Humanitarian Financing Unit (HFU), and direct supervision of the SHF Finance Officer, participates in the overall implementation of the SHF Accountability Framework and works in close collaboration with the HFU and other OCHA Somalia staff, as well as cluster coordination staff. He/she is expected to travel extensively to the SHF project locations within Somalia to assist with the implementation of the SHF Accountability Framework, focusing on financial compliance and verification.

III. Duties and Responsibilities

1.Provide support in the allocation and financial management processes of the Somalia Humanitarian Fund (SHF)

· Review and advise on the clearance of the project budgets and grant agreements;

· Review and advise on budget amendments or no-cost extension requests;

· Regular follow-up with IP to obtain financial reports;

· Review of interim and final financial reports and supporting documents to ensure compliance with the signed SHF agreements, budgets and guidelines;

· Follow up on disbursement of funds and refund of balances from partners;

· Review of grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the United Nations Financial Rules and Regulations (UNFRR) and the Country-based Pooled Funds (CBPF) Guidelines;

· Receipt & review of audit reports from contractors and ensure projects records are updated as necessary.

2. Provide support in implementing the financial aspects of the SHF Accountability Framework

· Conduct financial spot-checks in line with the SHF operational modalities;

· Facilitate and provide support during audits, at the project and fund level, as requested, including assistance with vendor contracting, supporting the planning process and assisting in the follow-up of critical audit findings;

· Liaise with partners, SHF/HFU staff and other third parties in verifying expenditure supporting documents during spot-checks, review of financial reports, capacity assessments and audits;

· Assist with the submission and return of Partners’ financial documentation for spot-checks in OCHA field offices.

1. Provide support to the implementation of the monitoring pillar of the SHF accountability framework.

· Contribute to the development and implementation of monitoring plans in line with allocation funding modalities;

· Participate in planning and actual field project monitoring together with other HFU/OCHA field staff;

· Participate in the request and review of partner due diligence information/document submissions and corresponding status update in Grant Management System (GMS);

· Assist with updating the project monitoring timelines, results and recommendations in the GMS.

1. Facilitate knowledge-building and knowledge-sharing on finance, monitoring & evaluation within OCHA Somalia, clusters and the SHF implementing partners

· Identify and synthesize finance, monitoring and evaluation best practices, lessons learned and recommendations to be integrated into fund management efforts and channeled into decision-making processes;

· Promote of awareness on SHF guidelines, operational manuals, clauses in partner agreements, UNFRR and best practices;

· Plan and participate in trainings to implementing partners and other stakeholders.

V. Recruitment Qualifications

Education:

Advanced (Masters) University Degree in Finance/Accounting, Business, Public Administration or related field.

A first level university degree with relevant academic qualifications with a combination of 5 years of relevant work experience may exceptionally be accepted in lieu of the advanced university degree.

Diploma/Certificate of Professional or vocational training in the fields of Accounting, Financial Management, financial controls or auditing (Certified Public Accountant, Certified Internal Auditor, Certified Fraud Examiner, Chartered Accountant or equivalent) is required.

Experience:

Minimum 2 years of relevant experience at the national or international level in providing management advisory services and hands-on experience in finance, accounting or auditing.

Good knowledge of internal control systems and experience with accounting and auditing tools is required

Experience in the use of computers, accounting information systems, Microsoft Office software packages and web-based management systems is required.

Language Requirements:

Fluency in oral and written English and Somali is required.

Applications to be submitted online at: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=22383&hrs_jo_pst_seq=1&hrs_site_id=2